Administrative Assistant

Starting pay rate: $20/ hour - Use our Daily Pay benefit and get access to your pay as you need it.

About Westgate River Ranch Resort & Rodeo:

Westgate River Ranch Resort & Rodeo provides you with the unique opportunity to meet and greet with guests who share your enthusiasm for the great outdoors at our authentic Florida dude ranch, which lies on 1,700 beautiful acres overlooking the scenic Kissimmee River and just one hour South of Orlando. Enjoy the surroundings and excitement that our amazing resort offers such as incredible outdoor recreational opportunities, including horseback riding, airboat and swamp buggy rides, trap & skeet range, full-service marina and award-winning Saturday night rodeo.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. We are a dynamic and fast-paced organization looking for an individual who can provide crucial support to ensure the efficient operation of our office. The ideal candidate will play a key role in supporting our managers and employees by handling various administrative tasks, maintaining confidentiality, and ensuring timely and high-quality deliverables.

Job Responsibilities

• Answer and direct incoming phone calls.
• Schedule and organize meetings and appointments.
• Maintain contact lists and databases.
• Generate and distribute correspondence, including memos, letters, faxes, and forms.
• Assist in preparing routine reports.
• Develop and maintain an efficient filing system.
• Manage office supplies, including ordering and restocking.
• Coordinate travel arrangements for team members.
• Submit and reconcile expense reports.
• Provide general support to office visitors.
• Research and create presentations.
• Prepare reports and handle multiple projects simultaneously.
• Monitor and process invoices.
• Provide information and support by answering questions and requests.
• Take dictation and accurate meeting minutes.
• Assist in writing letters and emails on behalf of office staff.
• Book conference calls and manage sensitive information with discretion.
• Coordinate office equipment maintenance and repairs.
• Photocopy and print documents for colleagues.
• Organize office procedures and contribute to the overall team effort.

• Must have a valid driver’s license, be at least 18 to drive company golf carts, and be at least 21 to drive tagged company vehicles.
• Must comply with company vehicle insurance policy.
• Pass a driver’s license check by the company’s insurance company.
• Able to work all weekends and holidays
• Westgate Resorts is a Smoke and Tobacco-Free workplace. Except where prohibited by law, applicants who smoke or use tobacco products will not be considered for positions at Westgate
• Required to pass a background check, drug test, and prove eligibility to work in the United States
• Minimum of 2 years of administrative experience is required
• Must be proficient in computer skills, with knowledge and skill in Microsoft Windows, Word, Excel, Outlook and PowerPoint required; experience with Oracle Fusion and SharePoint, preferred.

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.